"Growing pains"

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sawlight

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Nov 2, 2009
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Many of you have heard us refer to this in terms of V4L. Here is my attempt at explaining this in a manner some of the newer members and buyers might be able to better understand.

Steve and company started small, his entire reasoning for this was to get people to quit smoking and offer the best customer service he could, no matter the cost.
Many of us older members have gotten used to this, realize they make mistakes and more than make up for it when they do.
We have become almost rabid in our defense of this company because the way we have been treated by them throughout this time. For that, I'd like to apologize, we don't mean to be rude, but we know the outcome will more than make up for the hassle.
Back to the basis of this thread now.
Starting small, Steve was able to keep an eye on things first hand and make sure everything was taken care of.There were two problems with his plan.
1)He developed the rabid fanbase that we have become.
2)He has grown to fast to be able to keep the close eye on things as he likes and the key people he had are busy dealing with phone calls, PM's and dealing with the forums.
I've dealt with problem one somewhat.
Problem two is much worse though. We now have a company growing rapidly with a customer base the staff is unable to take care of. So he had to "throw people at the problem". Meaning he's hired a lot of new people, tried to train them while dealing with being overwhelmed and understaffed. Now in this situation, people don't always get the best training, regardless of the intent.
Then it gets even busier, and he now is forced to get more people, with less training to make sure orders get out.
This creates a "catch 22" problem for all involved. Slow down the orders out the door and deal with the flack, or decrease training, hope the orders are right and deal with the flack.
Knowing the way Steve thinks, neither of these is acceptable, but for the moment, he's got both problems.
I'm not complaining about the personal mind you, this is just the way it works as a company grows. As you gain more key people, and retain them, these problems get sorted out. But I certainly don't think Steve and company thought things would get this busy this fast, so they are having to play a lot of catch up right now to meet OUR growing demands.
I'm certain Steve, Mark and crew will chime in with things I've missed to help explain this better, but this is, I hope, a way many of you can now understand what is going on with this company right now.
 

Adrenalynn

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Dec 5, 2009
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2)He has grown to fast to be able to keep the close eye on things as he likes and the key people he had are busy dealing with phone calls, PM's and dealing with the forums.

For a sense of scale - here's what it's looked like up to 11/28/2010. (Haven't made my monthly order yet...)

v4lgrowth-11-28-2010.jpg


(betcha all thought I stopped keeping track, huh? ;) )
 

Adrenalynn

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Hiyas Addy. From unicorn to ostrich must represent some kind of evolution, or random entropy, or welcome chaos, or something...

Oh my gosh! They'll let anyone in these threads!

Eggplant! [hug] Good to see you here! Good holidays, I hope? Oh - and happy-almost-a-year! Congrats!

And I'm devolving, clearly... ;)
 

dohsma

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Feb 26, 2009
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To address Saw's original point...

We are reaching (pretty much have reached equilibrium) at this point. We feel like we have the right people in place, and the staff is well trained at this point. We still have hiccups that are inevitable when we have humans packing orders, but I feel like our hiccups are fewer and further between. We have had a few minor flare ups recently, but I think that has more to do with the Holiday rush than anything. But for the most part V4L runs like a well oiled machine at this point.

Within the next month or two we will be launching a brand new web site, and I'm sure there could be hiccups there as well. But I am confident that we are set to handle anything that may come up at this point.

I think most people at this point know that all it takes is a support ticket or a quick phone call to us and we have helpful people that are more than willing to solve the problems that come up.
 

Electric Power

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Nov 20, 2010
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I have to chime in on this one....I have only been ordering for about a month. I have had only one issue which wasn't even such a big deal, as soon as I opened a ticket on it, it was resolved before I could even say Thank You in return! Growing or not, everything is ALWAYS made right, and that alone speaks volumes for how amazing the customer service is at V4L!!
 

pianoguy

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Not too long ago, I compared the order number from my first order back in Nov. of '09 to my most recent one, and almost fell out of my chair - Addy's chart sure brings that home. Yet I've found the service to be extremely consistent over all that time. I can only imagine that with growth like that, you quickly figure out which processes scale and which do not. My only suggestion is to perhaps flag first-time orders for a little extra TLC to guarantee that each new customer's first experience is a good one. I've seen a few cases where someone was excited to order because of V4L's good reputation, but was let down because of a mistake of some sort.
 

keyzygirl

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Aug 10, 2009
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One person should pick the products and put them in a bin then a 2nd should pack and ship.BOTH should check contents and INITIAL.If it has to go through 2 separate people,one of them is likely to catch a mistake.I found this helpful in my business.It fixed the problem of mixed up orders.You guys might be to big for this but it helped for me.
 
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